[Sagamore Online] Near Term Plans

[Dave Allen Barker Jr]

Thanks everybody, I'm getting excited! :)

I'm going to start new threads for the projects I think we've identified 
(by priority):

 1. Mailing lists to facilitate community, activity, feedback, and reference
 2. Website for parents
 3. Website for volunteer activity (PTA)

One issue they may share is domain name.  I'm wondering if something 
like sagamorehillses.org, sagamorehes.org, or ? might be better for the 
likes of project 1 and 2 above.  If I don't hear otherwise, we'll 
default to our existing sagamorehillspta.org.  Remember, we're only 
talking about new domain name / web/email addresses here—our current 
domain (and the services it provides) need not change.

Thanks, y'all!


On 03/10/2013 01:07 PM, Dave Allen Barker Jr wrote:
>
> Kim Speece (PTA co-president) and I got a chance to talk on Friday 
> about online and general communication efforts in service of the 
> Sagamore Hills ES community.  So, I'll describe my ideas, and I hope 
> to hear feedback, or ideas of your own, from y'all.  Participating in 
> this discussion so far are: myself, Kim, Monica, Heather, Vera, John, 
> Jonathan, and Sally—and anyone is welcome to join 
> <http://list.9.0ne.org/list/listinfo/sagamore.online> or follow along 
> <http://list.9.0ne.org/archive/sagamore.online/>.
>
> Short version of what I'd like to do:
>
>   * Buy the domain name "sagamoreparents.org" ($10/y) through the
>     PTA's existing Dreamhost account
>   * Establish email discussion lists @groups.sagamoreparents.org for
>     things like general Sagamore and per-grade discussion amongst parents
>   * Promote the mailing through the PTA (newsletter)
>   * New website (first at dev.sagamoreparents.org) where we work on a
>     new reference website for all Sagamore parent static information needs
>
> *Should I/we do it?*
>
> And now… a lot of words.
>
>
>     Archived Mailing Lists
>
> Short version: synergies of information distribution, parent 
> involvement, volunteer knowledge transfer, and school promotion, can 
> be ours by simply *routing all email exchange through archived mailing 
> **(discussion) **lists*.
>
>
>       Scenarios
>
>   * A parent wonders about the state of the pond beside the school
>
>     /Without/ archived mailing lists
>         The parent chats with their nearest neighbor or emails the
>         PTA.  Information sources are limited and the answer finds a
>         limited audience and is lost to the future.
>
>     /With/ archived mailing list
>         A message to the school-wide, general-interest mailing list
>         allows the PTA to respond, as well as any other random parent
>         who can add some information.  Other parents on the list learn
>         something they would not have otherwise, and the discussion
>         can be pointed to (in the archive) when the question
>         inevitably comes up again.
>
>   * Organizers put on Science Night
>
>     /Without/ archived mailing lists
>         A handful of organizers begin work via email.  They solicit
>         volunteers through the weekly PTA newsletter.  Volunteers are
>         addressed individually by the organizers, often with
>         repetition of information.  Many ideas are passed around, and
>         the best are utilized for that year's event.  The experience
>         of the effort are lost to personal email boxes.
>
>     /With/ archived mailing lists
>         A handful of organizers begin work via a mailing list.  They
>         solicit volunteers through the weekly PTA newsletter, and
>         those with extra interest can get up to speed with the
>         organizers' work by reviewing the mailing list archive. 
>         Volunteers are addressed on the mailing list as well, where
>         answers to individual volunteer questions can benefit others. 
>         More enthusiasm and resources come to the project as
>         volunteers get each other excited.  When next year rolls
>         around, the experiences of the prior year can be reviewed
>         through the mailing list archive.
>
>   * PTA records a meeting's minutes
>
>     /Without/ archived mailing lists
>         A single meeting minutes document is generated, and nothing
>         more comes of it.
>
>     /With/ archived mailing lists
>         A single meeting minutes document is generated and posted to
>         the mailing list.  Parents on the list can stay informed, and
>         the list can host related discussion.  The PTA can participate
>         as much or little as they'd like in resulting discussion—even
>         just having access to other parent sentiment is useful to the PTA.
>
>
>       Implementation
>
> A couple mailing list systems come to my mind, of course there are 
> others that could be considered too.
>
> One option is Mailman <https://gnu.org/software/mailman/>, software 
> that can run on any hosting service (like Dreamhost we have now 
> <http://www.9.0ne.org/mw/index.php?title=Sagamore_Hills_PTA_Dreamhost_account&oldid=548>).  
> It allows users and admins to manage subscriptions through both email 
> and the web, and generates web accessible archives.  It's what powers 
> this list <http://list.9.0ne.org/list/listinfo/sagamore.online> and 
> others <http://list.9.0ne.org/list/listinfo>.
>
> Another option is Google Groups <https://groups.google.com/>, which, 
> in addition to what Mailman does, allows posting to the list through 
> the web (not just email).  Lists would be under Google's domain 
> (@googlegroups.com) for free.  Our own domain could be used with 
> Google Groups by using Google Apps <http://apps.google.com/>, which is 
> free for non-profits 
> <http://support.google.com/a/bin/answer.py?hl=en&topic=29190&ctx=topic&answer=2858465> 
> (is the PTA a non-profit?) and education 
> <http://support.google.com/a/bin/answer.py?hl=en&answer=2856827&topic=29190&ctx=topic> 
> (would have to be associated with the school), or $50 per year (per 
> user <http://www.google.com/enterprise/apps/business/pricing.html>, 
> but I think we'd need only one user to create groups (mailing lists)).
>
> I think I'm leaning towards Mailman, for the control and simplicity 
> (once setup (which I can do)), but there's an appeal to Google doing 
> the hosting, and we may decide to lean on other of their service 
> offerings anyway.  We can always switch either way, without much pain, 
> if setup right.
>
>
>     Website for Parents
>
> *Mostly, we just need to put time in curating the content of the 
> site.*  But I'd like to talk a bit about platform.
>
> Currently we (sagamorepta.org <http:///sagamorepta.org/>) uses 
> Wordpress <https://wordpress.org/> with a customized theme 
> <http://themezee.com/zeesynergie/>.  To refresh the look, I think we 
> should use Wordpress's current default theme (twenty-twelve 
> <http://wordpress.org/extend/themes/twentytwelve>) (well tested, 
> supported, and featureful) and create a child theme 
> <http://codex.wordpress.org/Child_Themes> with some of John's recent 
> "Be more." design (ala Sagamore's district hosted site).  I've made a 
> place where we can document other ideas 
> <http://www.9.0ne.org/w/Sagamore_Hills_PTA_website>.
>
> I'm also enamored by the idea of the site being a wiki so anyone can 
> "scratch their itch" to the benefit of others. I've been 
> experimenting. <http://www.9.0ne.org/w/Main_Page>
>
> Google Sites <http://www.google.com/sites/help/intl/en/overview.html> 
> might be neat.  Similar to Google Groups mentioned earlier in how it 
> can optionally (via Google Apps) be under our own domain name.
>
>
>     Going Google
>
> Google got my attention last year when I was helping Oak Grove Young 
> Children's School <http://www.ogycs.org/> establish their own web 
> presence (prior they were hanging off Oak Grove United Methodist 
> Church <http://ogumc.org/ycs/>).  I took notes while I tested a Google 
> Apps account for them 
> <http://internal.ogycs.org/projects/website-2011/google-apps-test-2012-01>, 
> playing with Groups, website (Sites), Calendar(ing), document sharing 
> (now Drive), and more.  It was way more solution than they needed, but 
> that might not be the case for us.
>
> I'm conflicted on "going Google".  I'm excited to roll with a major 
> innovator, and leveraging new ways of working.  I'm weary of relying 
> on a single vendor, and we still have untapped potential in the tools 
> we use now.  Plus, we can always selectively test out individual 
> Google product offerings (I can imagine Google Drive 
> <https://www.google.com/intl/en_US/drive/start/index.html> being useful).
>
>
>     Domain Name
>
> It's been suggested we should have a new domain name, leaving 
> "sagamorehillspta.org" to speak more directly to the PTA.
>
> As I think about shaking things up a bit, and getting parents more 
> involved and communicating, I wonder if doing that somewhat distanced 
> from the school and the PTA is indeed the right answer.  I would hate 
> to see discussion stifled on mailing lists because the PTA didn't feel 
> comfortable hosting particular discussion through their domain.
>
> I was thinking "sagamorehillses.org" at first, but now think 
> "sagamoreparents.org" is better.  That's really the audience I'd like 
> to reach.
>
>
>     Conclusion
>
> There's more I could blab about, but I'll stop for now.  Thoughts?  
> Thanks.
>
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