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<p>David, are you using the Google Drive web interface, or the
Google Drive client (for Windows or OS X)?<br>
</p>
<p>When I renamed <a
href="https://docs.google.com/a/sagamorehillspta.org/file/d/0B9psgK8S9NgjNTF0QTVRenkwQkU/edit?usp=sharing">a
file owned by admin</a> using on the web interface, the filename
changed and ownership remained with admin. I did not see the
ownership change upon renaming that you did.<br>
</p>
<p>On, "uploaded it back again as if I had made some changes to it",
yeah that's a bit tricky, but it's something we'll need to
properly train. I added <a
href="http://www.9.0ne.org/w/Sagamore_Google_Drive#Saving_changes">a
section on the Google Drive notes</a> explaining.<br>
</p>
<blockquote>
<p>When you want to save <i>a new version of a document already
in Drive</i>, do <b>not</b> upload the document again.
Instead, go to the document already in Drive that you'd like to
update and choose <b>Manage revisions…</b>, then <b>Upload new
revision</b>.
</p>
</blockquote>
<p>With files able to show up in different folders, and everyone
able organize files in their own unique views, Drive can't assume
that just because a file has the same name as another, it is meant
as a replacement. The way to do that is through "Manage
revisions…".<br>
</p>
<p>If files are changed through the Drive client on your computer,
e.g. you open Word, tell Word to open a file located in your
Google Drive, then save changes, Google Drive will take care of
syncing the change back to the cloud as a new revision of the file
you opened (instead of a new file as you experienced when you used
"Upload" in the Drive web interface). If you make changes to a
file using Google's online tools (Documents, Spreadsheets,
Drawing, etc.), those changes will also be saved as new revisions
(as you'd expect).<br>
</p>
<p>Since the item you deleted was owned by admin, it was only
removed from the folder it was in, it was not deleted. Admin is
still able to access (and return) the file. I'm guessing it may
be in your Trash folder too.<br>
</p>
<p>Thanks for your feedback. This is pretty new to me too and I'm
sure everyone appreciates us figuring out the details.<br>
</p>
<br>
On 10/08/2013 02:14 PM, David Klein wrote:
<blockquote cite="mid:BLU0-SMTP132A1DB89FFFF804476FC169C1C0@phx.gbl"
type="cite">
<meta http-equiv="Context-Type" content="text/html; charset=utf-8">
<div>Update:</div>
<div><br>
</div>
<div>I went back to the files you copied and everything seemed the
same (other than that the files were no longer owned by "me"). I
then pretended I needed to make some changes:</div>
<div><br>
</div>
<div>I renamed a file - it's ownership reverted back to me. </div>
<div><br>
</div>
<div>I downloaded a file and then uploaded it back again as if I
had made some changes to it - it did not give me an option to
overwrite the original, so now there's two copies (the revised
one is owned by "me".</div>
<div><br>
</div>
<div>I deleted the original file above - it let me. How do we
control the trash files/folder?</div>
<div><br>
</div>
<div>David<br>
<br>
DAVID E. F. KLEIN </div>
<div><br>
On Oct 8, 2013, at 1:47 PM, Dave Allen Barker Jr <<a
moz-do-not-send="true" href="mailto:dave@1.0ne.org">dave@1.0ne.org</a>>
wrote:<br>
<br>
</div>
<blockquote type="cite">
<div>
<p>Neat—thanks, David!<br>
</p>
<p>I, as <a moz-do-not-send="true"
href="mailto:admin@sagamorehillspta.org">admin@sagamorehillspta.org</a>,
copied-then-removed all of the files and folders you
uploaded. I wonder what kind of confusion that makes on
your end (are you using a desktop client or the web?)? <a
moz-do-not-send="true"
href="http://www.9.0ne.org/w/Sagamore_Google_Drive#Theory">I've
explained the reason for such shuffling before</a>. It
feels kind of wrong, but I can't quite think of a better way
to do it yet (though I'd love for someone to show me a
better way). Once some structure is established, we can
probably do such ownership shuffling infrequently (as we
brain stormed).<br>
</p>
<p>Jonathan had already put a few things under <a
moz-do-not-send="true"
href="https://drive.google.com/a/sagamorehillspta.org/folderview?id=0B9psgK8S9NgjVmlVUGd2WW0ySHM&usp=sharing">PTA
Membership</a> as well.<br>
</p>
<p>I experimented and made the <a moz-do-not-send="true"
href="https://drive.google.com/folderview?id=0B9psgK8S9NgjTW9zUlkwYkdsckk&usp=sharing">Media
folder</a> publicly viewable (not publicly editable) to
see if we could organize items in Drive that we want
published on the web as well (links to logos, flyers,
etc.). It seems to work as I'd hoped, and I think it could
really improve workflow (I'll explain later).<br>
</p>
<br>
On 10/08/2013 11:50 AM, David E.F. Klein wrote:
<blockquote
cite="mid:COL125-W338B6A6AC980BC55D4CC3B9C1C0@phx.gbl"
type="cite">
<div>Dave (and interested others),<br>
<br>
I have added folders for all of the PTA positions by title
(e.g. Secretary, Wellness, etc.) under the main folder on
the Google Drive. As an experiment I also uploaded all of
the current files for the Reflections program to the
following folder:<br>
<br>
Sagamore Hills Elementary School / Enrichment (Academic) /
Reflections<br>
<br>
It was a fairly painless process for me, but I am
already familiar with Google Drive. I would like to see if
anyone has any problems downloading them. Thanks.<br>
<br>
David <br>
<br>
<br>
<div> Date: Thu, 3 Oct 2013 16:49:36 -0400<br>
From: <a moz-do-not-send="true"
href="mailto:dave@1.0ne.org">dave@1.0ne.org</a><br>
To: <a moz-do-not-send="true"
href="mailto:kwspeece@mac.com">kwspeece@mac.com</a>; <a
moz-do-not-send="true"
href="mailto:jennjudy@hotmail.com">jennjudy@hotmail.com</a>;
<a moz-do-not-send="true"
href="mailto:d_e_f_k@hotmail.com">d_e_f_k@hotmail.com</a>;
<a moz-do-not-send="true"
href="mailto:ani.chou@gmail.com">ani.chou@gmail.com</a>;
<a moz-do-not-send="true"
href="mailto:jmbaldwin@gmail.com">jmbaldwin@gmail.com</a>;
<a moz-do-not-send="true"
href="mailto:john@lenzmarketing.com">john@lenzmarketing.com</a>;
<a moz-do-not-send="true"
href="mailto:lara.baldwin@gmail.com">lara.baldwin@gmail.com</a>;
<a moz-do-not-send="true"
href="mailto:monica.ellingson@gmail.com">monica.ellingson@gmail.com</a>;
<a moz-do-not-send="true"
href="mailto:nancy.shober@comcast.net">nancy.shober@comcast.net</a><br>
CC: <a moz-do-not-send="true"
href="mailto:sagamore.online@list.9.0ne.org">sagamore.online@list.9.0ne.org</a>;
<a moz-do-not-send="true"
href="mailto:andiesscher@yahoo.com">andiesscher@yahoo.com</a>;
<a moz-do-not-send="true"
href="mailto:jeanie.barker@gmail.com">jeanie.barker@gmail.com</a><br>
Subject: Re: Google Drive (Online Storage/Collaboration)<br>
<br>
To start playing with the PTA's Google Drive account,
simply:<br>
<br>
<ol>
<li>Visit <a moz-do-not-send="true"
href="https://drive.google.com/">Google Drive</a>
and <strong>login</strong><br>
</li>
<ol>
<li>If you don't have a Google Account, you can <a
moz-do-not-send="true"
href="https://accounts.google.com/SignUpWithoutGmail">create
one</a>. If you're nervous about having a
Google Account, please talk to me—I've been there
and may be able to address your concerns.</li>
</ol>
<li><strong>Search</strong> for "Sagamore Hills
Elementary School". You should see a folder with
that name, owned by, "Admin SagamoreHillsPTA".</li>
<ol>
<li>If you can't find it, let me know—you may not
have access.</li>
</ol>
<li>Optionally, to the "Sagamore Hills Elementary
School" folder, you can:<br>
</li>
<ol>
<li>"Star" it so you don't have to search for it
next time (it will be under "Starred" items)</li>
<li>Add it to "My Drive" so that it will sync
locally to your devices where Google Drive is
installed.</li>
</ol>
<li>Within the "Sagamore Hills Elementary School"
folder, feel free to <strong>play</strong>: making
folders, uploading documents, creating documents,
etc.</li>
</ol>
If you've never used Google Drive, inevitably there's a
learning curve. There's plenty of info online if you're
a self starter. I'm up for hosting some education
sessions, just name a time and place (or I will).<br>
<br>
Right now, the following email addresses have access (I
don't know if they're all Google Accounts though). Let
me know if a different Google Account email address
should be used, and who else should be added.<br>
<br>
<ul>
<li>andiesscher@yah</li>
<li>ani.chou@gma</li>
<li>d_e_f_k@hot</li>
<li>dave@1</li>
<li>jeanie.barker@gma</li>
<li>jennjudy@hot</li>
<li>jmbaldwin@gma</li>
<li>john@len</li>
<li>kwspeece@mac</li>
<li>lara.baldwin@gma</li>
<li>monica.ellingson@gma</li>
<li>nancy.shober@com<br>
</li>
</ul>
<br>
On 09/12/2013 12:43 AM, Dave Allen Barker Jr wrote:
<blockquote cite="mid:52314675.30004@1.0ne.org"> Took
the first baby steps with the PTA's Google Drive
account. See my <a moz-do-not-send="true"
href="http://www.9.0ne.org/w/Sagamore_Google_Drive">notes</a>
and <a moz-do-not-send="true"
href="http://www.9.0ne.org/w/Sagamore_Hills_PTA_Google_account_setup">setup
log</a>.<br>
<br>
Right now, myself, Nancy, Anindita, Kim, Jen, David,
Monica, and John, are free to experiment. Find the
"Sagamore Hills Elementary School" folder under
"Shared with me" in Google Drive, or follow this link:<br>
<br>
<a moz-do-not-send="true"
href="https://drive.google.com/a/sagamorehillspta.org/folderview?id=0B9psgK8S9NgjTDg0NWUzSXA0UDg">https://drive.google.com/a/sagamorehillspta.org/folderview?id=0B9psgK8S9NgjTDg0NWUzSXA0UDg</a><br>
<br>
The idea here is that PTA files are controlled and
stored online by the PTA, but usable by volunteers
(e.g. the Board). Folks can use files as they always
have (e.g. Microsoft Office), but save them to the
PTA's Google Drive (i.e. in the cloud) so everyone
always sees the latest version (no email
attachments!). I'll be working to document how this
is done.<br>
<br>
</blockquote>
</div>
</div>
</blockquote>
</div>
</blockquote>
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