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<p>All PTA Board positions now have email addresses. So far, I'm
plugged-in (<a class="moz-txt-link-abbreviated" href="mailto:communications@sagamorehillspta.org">communications@sagamorehillspta.org</a>), Kristie is
half-plugged-in (<a class="moz-txt-link-abbreviated" href="mailto:president@sagamorehillspta.org">president@sagamorehillspta.org</a>), and Rhonda
(<a class="moz-txt-link-abbreviated" href="mailto:administration@sagamorehillspta.org">administration@sagamorehillspta.org</a>) will be next week.<br>
</p>
<p>As for groups, maybe we could just test out
<a class="moz-txt-link-abbreviated" href="mailto:ptaboard@groups.sagamorehillspta.org">ptaboard@groups.sagamorehillspta.org</a> and see how it goes?<br>
</p>
<p>I showed Ms. Quinn, who seems to be the garden lead, how to use
the garden resources I'd already setup: email, group, Drive
folder, and <a href="http://sagamorehillspta.org/garden">webpage</a>.
Because it's low traffic, she'll be using the garden email from
the web (GMail)—notified of any action there by copies of
incoming email forwarded to her primary email account. <a
href="https://groups.google.com/a/groups.sagamorehillspta.org/d/forum/garden">The
garden group has already seen some action</a> and she sees how
it will be helpful going into the summer. The Drive has old
contacts and grant information and such.<br>
</p>
<br>
On 05/06/2015 06:57 PM, Rachel E. Conrad wrote:<br>
</div>
<blockquote
cite="mid:myay1ing3d4kelq6hwtwc9es.1430953024314@email.android.com"
type="cite">
<meta http-equiv="Context-Type" content="text/html;
charset=Windows-1252">
<div>I second Michele with the kudos. I agree that having these
dedicated email address are great especially when terms
roll-over as they will provide cohesiveness for each position.
My only concern is that with the abundance of different email
addresses, like the different groups for each grade, that it can
become confusing for parents which is the exact opposite of our
goal. I definitely having one for each of the officers though.
Awesome job!</div>
<div><br>
</div>
<div><br>
</div>
<div><br>
</div>
<div id="composer_signature">Rachel Conrad
<div>Dorough & Dorough, LLC </div>
<div>160 Clairemont Avenue, Ste. 650</div>
<div>Decatut, Georgia 30030</div>
<div>(404) 687-9977</div>
</div>
<br>
<br>
-------- Original message --------<br>
From: Michelle Shevlin <a class="moz-txt-link-rfc2396E" href="mailto:michelle.shevlin@yahoo.com"><michelle.shevlin@yahoo.com></a> <br>
Date: 05/06/2015 1:32 PM (GMT-06:00) <br>
To: Communications SagamoreHillsPTA
<a class="moz-txt-link-rfc2396E" href="mailto:communications@sagamorehillspta.org"><communications@sagamorehillspta.org></a>, Sagamore Online
Discussion List <a class="moz-txt-link-rfc2396E" href="mailto:sagamore.online@list.9.0ne.org"><sagamore.online@list.9.0ne.org></a>, Adrienne
Strohl <a class="moz-txt-link-rfc2396E" href="mailto:brilliant4@yahoo.com"><brilliant4@yahoo.com></a>, Amy Gabriel
<a class="moz-txt-link-rfc2396E" href="mailto:aimes@bellsouth.net"><aimes@bellsouth.net></a>, David Klein
<a class="moz-txt-link-rfc2396E" href="mailto:davidefklein@gmail.com"><davidefklein@gmail.com></a>, Jen Judy-Ranero
<a class="moz-txt-link-rfc2396E" href="mailto:jennjudy@hotmail.com"><jennjudy@hotmail.com></a>, Jennifer Somers
<a class="moz-txt-link-rfc2396E" href="mailto:jenn@bimmia.com"><jenn@bimmia.com></a>, Kasia Martin <a class="moz-txt-link-rfc2396E" href="mailto:kasia4@gmail.com"><kasia4@gmail.com></a>,
"Kimber," <a class="moz-txt-link-rfc2396E" href="mailto:kimberbell77@gmail.com"><kimberbell77@gmail.com></a>, Michelle Webb
<a class="moz-txt-link-rfc2396E" href="mailto:michellewebbe@aol.com"><michellewebbe@aol.com></a>, Monica Ellingson
<a class="moz-txt-link-rfc2396E" href="mailto:monica.ellingson@gmail.com"><monica.ellingson@gmail.com></a>, "Nancy Shober,"
<a class="moz-txt-link-rfc2396E" href="mailto:nancy.shober@comcast.net"><nancy.shober@comcast.net></a>, "Matthew Smith,"
<a class="moz-txt-link-rfc2396E" href="mailto:matthewsmith413@gmail.com"><matthewsmith413@gmail.com></a>, "Rachel E. Conrad"
<a class="moz-txt-link-rfc2396E" href="mailto:rec@dorough.com"><rec@dorough.com></a>, Rhonda Leake
<a class="moz-txt-link-rfc2396E" href="mailto:rlleake7@comcast.net"><rlleake7@comcast.net></a>, "Shannon, Spillett"
<a class="moz-txt-link-rfc2396E" href="mailto:mcgintyshannon@hotmail.com"><mcgintyshannon@hotmail.com></a>
<br>
Subject: Re: Email addresses & Groups for Sagamore Hills
Elementary School <br>
<br>
<div>
<div>
<div id="yiv3140903653">
<div id="yui_3_16_0_1_1430936863886_2717">
<div id="yui_3_16_0_1_1430936863886_2716">
<div><span></span></div>
<div id="yiv3140903653yui_3_16_0_1_1430935812666_9673">Thanks
Dave. Look forward to our meeting and further
discussion.</div>
<div id="yiv3140903653yui_3_16_0_1_1430935812666_9682"><br>
</div>
<div id="yiv3140903653yui_3_16_0_1_1430935812666_9683"
dir="ltr">If this direction streamlines, reduces
confusion, reduces email and paper volume, increases 2
way communication which results in higher %
participation/involvement with parents, I'm for it.</div>
<div id="yiv3140903653yui_3_16_0_1_1430935812666_9734"
dir="ltr"><br>
</div>
<div id="yiv3140903653yui_3_16_0_1_1430935812666_9735"
dir="ltr">My personal corporate experience with
clients is that in general, people felt more
comfortable with a personal email and sometimes felt
anxiety about a "black hole" with general emails. toll
free numbers and general emails didn't take off. But
this was a consulting environment where relationships
were key. This environment is obviously different.
</div>
<div id="yiv3140903653yui_3_16_0_1_1430935812666_9800"
dir="ltr"><br>
</div>
<div id="yiv3140903653yui_3_16_0_1_1430935812666_9840"
dir="ltr">Looking forward to the discussion and I so
admire your work on this and dedication!</div>
<div dir="ltr"><br>
</div>
<div dir="ltr">Michelle</div>
<div id="yiv3140903653yui_3_16_0_1_1430935812666_9743"
dir="ltr"><br>
</div>
<div id="yiv3140903653yui_3_16_0_1_1430935812666_9667"><a class="moz-txt-link-rfc2396E" href="mailto:brilliant4@yahoo.com"><brilliant4@yahoo.com></a>;
Amy Gabriel <a class="moz-txt-link-rfc2396E" href="mailto:aimes@bellsouth.net"><aimes@bellsouth.net></a>; David Klein
<a class="moz-txt-link-rfc2396E" href="mailto:davidefklein@gmail.com"><davidefklein@gmail.com></a>; Jen Judy-Ranero
<a class="moz-txt-link-rfc2396E" href="mailto:jennjudy@hotmail.com"><jennjudy@hotmail.com></a>; Jennifer Somers
<a class="moz-txt-link-rfc2396E" href="mailto:jenn@bimmia.com"><jenn@bimmia.com></a>; Kasia Martin
<a class="moz-txt-link-rfc2396E" href="mailto:kasia4@gmail.com"><kasia4@gmail.com></a>; "Kimber,"
<a class="moz-txt-link-rfc2396E" href="mailto:kimberbell77@gmail.com"><kimberbell77@gmail.com></a>; Michelle Webb
<a class="moz-txt-link-rfc2396E" href="mailto:michellewebbe@aol.com"><michellewebbe@aol.com></a>; Monica Ellingson
<a class="moz-txt-link-rfc2396E" href="mailto:monica.ellingson@gmail.com"><monica.ellingson@gmail.com></a>; "Nancy Shober,"
<a class="moz-txt-link-rfc2396E" href="mailto:nancy.shober@comcast.net"><nancy.shober@comcast.net></a>; "Matthew Smith,"
<a class="moz-txt-link-rfc2396E" href="mailto:matthewsmith413@gmail.com"><matthewsmith413@gmail.com></a>; Michelle Shevlin
<a class="moz-txt-link-rfc2396E" href="mailto:michelle.shevlin@yahoo.com"><michelle.shevlin@yahoo.com></a>; Rachel Conrad
<a class="moz-txt-link-rfc2396E" href="mailto:rec@dorough.com"><rec@dorough.com></a>; Rhonda Leake
<a class="moz-txt-link-rfc2396E" href="mailto:rlleake7@comcast.net"><rlleake7@comcast.net></a>; "Shannon, Spillett"
<a class="moz-txt-link-rfc2396E" href="mailto:mcgintyshannon@hotmail.com"><mcgintyshannon@hotmail.com></a>
<br>
<b><span>Sent:</span></b> Wednesday, May 6, 2015 1:49
PM<br>
<b id="yiv3140903653yui_3_16_0_1_1430935812666_9865"><span
id="yiv3140903653yui_3_16_0_1_1430935812666_9864">Subject:</span></b>
Email addresses & Groups for Sagamore Hills
Elementary School<br>
</div>
<div class="qtdSeparateBR"><br>
<br>
</div>
<div class="yiv3140903653yqt0398703811"
id="yiv3140903653yqt61521">
<div id="yiv3140903653yui_3_16_0_1_1430935812666_9663">
<div
id="yiv3140903653yui_3_16_0_1_1430935812666_9662">
<div class="yiv3140903653y_msg_container"
id="yiv3140903653yui_3_16_0_1_1430935812666_9785">
<br>
<div id="yiv3140903653">
<div
id="yiv3140903653yui_3_16_0_1_1430935812666_9784"
dir="ltr">I would like to promote email
addresses and online groups for
Sagamore—what do you think?<br>
<h1>Introduction<br>
</h1>
<div
id="yiv3140903653yui_3_16_0_1_1430935812666_9783">We
sometimes struggle with promotion,
inclusion, and succession; it's not
obvious to outsiders how vibrant Sagamore
is, new parents wonder how to plug-in, and
existing knowledge doesn't find its way
new volunteers. Emailing Sagamore groups
and email addresses instead of personal
email addresses would be a minor change to
our existing ways, yet could address some
of those weaknesses; outsiders can see
Sagamore in action (impress prospective
parents), new parents can engage on their
own time without formalities (more
volunteering), and successors can easily
search past activity (less effort).<br>
</div>
<h1>How it works<br>
</h1>
<div>Remember, all of this is up for
discussion…<br>
</div>
<div>Sagamore email addresses will work as
you're used to. Addresses are established
for positions, such as
<a moz-do-not-send="true"
href="mailto:president@sagamorehillspta.org"
target="_blank" rel="nofollow"
shape="rect">
president@sagamorehillspta.org</a> .
Your email interface—phone, web, desktop
client—are configured to access that email
account (in addition to your existing
email) (I make house calls). Using both
your personal and Sagamore email accounts
is easy. Both the "From:" field and
footer signature can be set to mention
both your name and Sagamore position. Now
when you roll off your position, your
successor has access to your past activity
(in your Sagmore email account) and you
won't continue to be solicited by the
wider world regarding Sagamore business.
Light duty use might just have a Sagamore
email address forwarded to a personal
account instead of using the Sagamore
email directly.<br>
</div>
<div>Groups—most email should be sent to an
appropriate Sagamore group instead of
specific people (or at least always CC a
group too). Everyone decides how
"plugged-in" to a group they want to be:
completely ignore, browse past
conversations on the web, subscribe to
receive weekly or daily digests by email,
or subscribe to receive every message.
Anyone can email a (non-announcement)
group, but messages from non-subscribers
are moderated (I can moderate more heavily
if need be).<br>
</div>
<h1>Email addresses</h1>
<div>Here are some ideas for email
addresses. Should all Board positions
have one? Email addresses are good for
permanent contacts, sensitive information,
and record a position's activities for
reference by future position holders.<br>
</div>
<h2>President</h2>
<div
id="yiv3140903653yui_3_16_0_1_1430935812666_9884"><a
moz-do-not-send="true"
href="mailto:president@sagamorehillspta.org"
target="_blank" rel="nofollow"
shape="rect">president@sagamorehillspta.org</a>
- Both co-presidents can use the same
email account.<br>
</div>
<h2
id="yiv3140903653yui_3_16_0_1_1430935812666_9868">Treasurer</h2>
<div
id="yiv3140903653yui_3_16_0_1_1430935812666_9866">[already
exists] <a moz-do-not-send="true"
id="yiv3140903653yui_3_16_0_1_1430935812666_9867"
href="mailto:treasurer@sagamorehillspta.org" target="_blank"
rel="nofollow" shape="rect">
treasurer@sagamorehillspta.org</a> -
Since the Treasurer has relationships with
banks, auditors, and probably other
outside parties, it make sense those
contacts use this email address.<br>
</div>
<h2>Communications</h2>
<div>[already exists] <a
moz-do-not-send="true"
href="mailto:communications@sagamorehillspta.org"
target="_blank" rel="nofollow"
shape="rect">
communications@sagamorehillspta.org</a>
- Have already used with our online
hosting providers, promotional websites
(Patch), and website notifications.<br>
</div>
<h2>Fundraising</h2>
<div><a moz-do-not-send="true"
href="mailto:fundraising@sagamorehillspta.org"
target="_blank" rel="nofollow"
shape="rect">fundraising@sagamorehillspta.org</a>
- Would be the contact for all the
fundraising programs we can work with
(Amazon Smile, Publix, local sponsors,
etc.).<br>
</div>
<h2>Garden</h2>
<div>[already exists] <a
moz-do-not-send="true"
href="mailto:garden@sagamorehillspta.org"
target="_blank" rel="nofollow"
shape="rect">
garden@sagamorehillspta.org</a> - Since
the garden coordinator makes many
community contacts (Botanical Garden,
universities, volunteer orgs) that we
don't want lost when the garden
coordinator changes, this email address
provides a consistent Sagamore garden
contact for the larger community.<br>
</div>
<h1>Groups</h1>
<div>It's hard to get groups right,
balancing specificity with simplicity,
volume with value. Here are some ideas.
Existing groups can be deleted and new
ones created.<br>
</div>
<div>I've been <a moz-do-not-send="true"
href="http://www.9.0ne.org/w/Sagamore_discussion_lists"
target="_blank" rel="nofollow"
shape="rect">
experimenting with groups</a> for a
while.<br>
</div>
<h2>Sagamore announce</h2>
<div><a moz-do-not-send="true"
href="mailto:sagamore-announce@groups.sagamorehillspta.org"
target="_blank" rel="nofollow"
shape="rect">sagamore-announce@groups.sagamorehillspta.org</a>
- Only moderators can post. Basically
serves a similar function to the existing
Wildcat Update email list, but can serve
any important information (or from any
source). Everyone should be subscribed.</div>
<h2>Community announce</h2>
<div><a moz-do-not-send="true"
href="mailto:community-announce@groups.sagamorehillspta.org"
target="_blank" rel="nofollow"
shape="rect">community-announce@groups.sagamorehillspta.org</a>
- A low volume one-way mailing list where
folks in the wider community can subscribe
and hear about Sagamore happenings that
may interest them. Invitations to grounds
or garden days, fundraisers, good news,
alumni events, art show, etc. I have met
neighbors who are very interested in such
communications.<br>
</div>
<h2>Sagamore</h2>
<div><a moz-do-not-send="true"
href="mailto:sagamore@groups.sagamorehillspta.org"
target="_blank" rel="nofollow"
shape="rect">sagamore@groups.sagamorehillspta.org</a>
- The most general Sagamore discussion
group, where all the action is. Core
folks will be subscribed and anyone else
can follow along too. Events that come
and go throughout the year can coordinate
here.<br>
</div>
<div>I wonder if this should be two groups:
this less busy, occasionally reach out to
parents discussion group, and a "all the
Sagamore action" group
("sagamore-volunteer@groups",
"sagamore-active@groups", ?).<br>
</div>
<h2>Spanish</h2>
<div><a moz-do-not-send="true"
href="mailto:sagamore-spanish@groups.sagamorehillspta.org"
target="_blank" rel="nofollow"
shape="rect">sagamore-spanish@groups.sagamorehillspta.org</a>
- Where spanish speakers at Sagamore can
support each other.<br>
</div>
<h2>Board</h2>
<div><a moz-do-not-send="true"
href="mailto:board@groups.sagamorehillspta.org"
target="_blank" rel="nofollow"
shape="rect">board@groups.sagamorehillspta.org</a>
- Where PTA Board chatter happens. Not
sure if it should exist, maybe the general
Sagamore group is enough.<br>
</div>
<h2>Each grade<br>
</h2>
<div><a moz-do-not-send="true"
href="mailto:graduatingyear@groups.sagamorehillspta.org"
target="_blank" rel="nofollow"
shape="rect">graduatingyear@groups.sagamorehillspta.org</a>
- Not sure about this one…<br>
</div>
<div>Each grade could have its own
announcements group to which all parents
in that grade are subscribed to allow
grade specific announcements.<br>
</div>
<div>There could also be grade level
discussion groups (many-to-many).<br>
</div>
<div>The group names would be based on
graduation date—instead of grade—so that
the same group continues to be relevant
for each class's years at Sagamore.
Sagamore or high school graduation year
(e.g. 2014-2015's second grade would be
2018 or 2025)?<br>
</div>
<div>I set one up when my now-second-grade
daughter was in kindergarten and it
currently has 94 subscribers. You can get
a feel for its utility over the years by
looking at its
<a moz-do-not-send="true"
href="http://list.9.0ne.org/archive/2025.sagamore/"
target="_blank" rel="nofollow"
shape="rect">
archive</a> (or <a
moz-do-not-send="true"
href="https://www.google.com/search?q=site:list.9.0ne.org/archive/2025.sagamore"
target="_blank" rel="nofollow"
shape="rect">
Google's view</a>).<br>
</div>
<h2>Room Parent</h2>
<div>[already exists] <a
moz-do-not-send="true"
href="mailto:roomparent@groups.sagamorehillspta.org"
target="_blank" rel="nofollow"
shape="rect">
roomparent@groups.sagamorehillspta.org</a>
- Room parents are awesome, and their
activity and wisdom should be out in the
open for all to see. This groups allows
them to coordinate amongst themselves, and
let interested parents easily lend a
hand. Again, it's great for room parents
because they don't have to keep track of
all the room parent email addresses (the
just mail the group).<br>
</div>
<h2>STEM</h2>
<div>[<a moz-do-not-send="true"
href="https://groups.google.com/a/groups.sagamorehillspta.org/d/forum/stem"
target="_blank" rel="nofollow"
shape="rect">already exists</a>]
<a moz-do-not-send="true"
href="mailto:stem@groups.sagamorehillspta.org"
target="_blank" rel="nofollow"
shape="rect">
stem@groups.sagamorehillspta.org</a> -
For those excited about STEM.<br>
</div>
<div>Maybe should also have an announcements
group to keep community partners
(business) engaged? Maybe the
"community-announce" group would do that?<br>
</div>
<h2>Foundation</h2>
<div>[<a moz-do-not-send="true"
href="https://groups.google.com/a/groups.sagamorehillspta.org/d/forum/foundation"
target="_blank" rel="nofollow"
shape="rect">already exists</a>]
<a moz-do-not-send="true"
href="mailto:foundation@groups.sagamorehillspta.org"
target="_blank" rel="nofollow"
shape="rect">
foundation@groups.sagamorehillspta.org</a>
- Currently allows folks to talk about
establishing a Sagamore foundation. Once
a foundation is established, where work
can take place.<br>
</div>
<h2>Garden<br>
</h2>
<div>[<a moz-do-not-send="true"
href="https://groups.google.com/a/groups.sagamorehillspta.org/d/forum/garden"
target="_blank" rel="nofollow"
shape="rect">already exists</a>]
<a moz-do-not-send="true"
href="mailto:garden@groups.sagamorehillspta.org"
target="_blank" rel="nofollow"
shape="rect">
garden@groups.sagamorehillspta.org</a> -
The garden happens 365 days a year and can
use the help of the entire Sagamore
neighborhood. The garden group allows
anyone in the larger community with an
interest in the garden to know what's
going on and jump in to help. When it's
time to talk garden, email this group, to
which the garden coordinator is always
subscribed.<br>
</div>
<div>Maybe there should be a garden
announcement group too?<br>
</div>
<h2>Building & Grounds</h2>
<div>[already exists] <a
moz-do-not-send="true"
href="mailto:grounds@groups.sagamorehillspta.org"
target="_blank" rel="nofollow"
shape="rect">
grounds@groups.sagamorehillspta.org</a>
- Some people like working on buildings
and grounds. People can talk about ideas
and priorities, pass on opportunities for
mulch or volunteer painters, etc. Of
course, the Building & Grounds
leadership is necessarily subscribed and
grounds day reminders would go to the
"sagamore-announce" group.<br>
</div>
<h1>Conclusion</h1>
<div>Imagine if you could only email groups
instead of individuals, would these groups
suffice? This is really an experiment, a
suggestion—we can see what happens, adjust
as we go, or scrap most of it.<br>
</div>
<div>Thanks for taking a look, and I'll see
you at Jen's next week!<br>
</div>
</div>
</div>
<br>
<br>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</blockquote>
<br>
<div class="moz-signature">-- <br>
Dave Barker <br>
Communications, 2015-2017 <br>
<a href="http://sagamorehillspta.org/">PTA at Sagamore Hills
Elementary School</a> <br>
</div>
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