[Sagamore Online] Google Drive (Online Storage/Collaboration)

[David Klein]

Update:

I went back to the files you copied and everything seemed the same (other than that the files were no longer owned by "me"). I then pretended I needed to make some changes:

I renamed a file - it's ownership reverted back to me. 

I downloaded a file and then uploaded it back again as if I had made some changes to it - it did not give me an option to overwrite the original, so now there's two copies (the revised one is owned by "me".

I deleted the original file above - it let me. How do we control the trash files/folder?

David

DAVID E. F. KLEIN 

> On Oct 8, 2013, at 1:47 PM, Dave Allen Barker Jr <dave at 1.0ne.org> wrote:
> 
> Neat—thanks, David!
> I, as admin at sagamorehillspta.org, copied-then-removed all of the files and folders you uploaded.  I wonder what kind of confusion that makes on your end (are you using a desktop client or the web?)?  I've explained the reason for such shuffling before.  It feels kind of wrong, but I can't quite think of a better way to do it yet (though I'd love for someone to show me a better way).  Once some structure is established, we can probably do such ownership shuffling infrequently (as we brain stormed).
> Jonathan had already put a few things under PTA Membership as well.
> I experimented and made the Media         folder publicly viewable (not publicly editable) to see if we could organize items in Drive that we want published on the web as well (links to logos, flyers, etc.).  It seems to work as I'd hoped, and I think it could really improve workflow (I'll explain later).
> 
>> On 10/08/2013 11:50 AM, David E.F. Klein wrote:
>> Dave (and interested others),
>>  
>> I have added folders for all of the PTA positions by title (e.g. Secretary, Wellness, etc.) under the main folder on the Google Drive. As an experiment I also uploaded all of the current files for the Reflections program to the following folder:
>>  
>> Sagamore Hills Elementary School / Enrichment (Academic) / Reflections
>>  
>> It was a fairly painless process for me, but I am already familiar with Google Drive. I would like to see if anyone has any problems downloading them. Thanks.
>>  
>> David 
>> 
>>  
>> Date: Thu, 3 Oct 2013 16:49:36 -0400
>> From: dave at 1.0ne.org
>> To: kwspeece at mac.com; jennjudy at hotmail.com; d_e_f_k at hotmail.com; ani.chou at gmail.com; jmbaldwin at gmail.com; john at lenzmarketing.com; lara.baldwin at gmail.com; monica.ellingson at gmail.com; nancy.shober at comcast.net
>> CC: sagamore.online at list.9.0ne.org; andiesscher at yahoo.com; jeanie.barker at gmail.com
>> Subject: Re: Google Drive (Online Storage/Collaboration)
>> 
>> To start playing with the PTA's Google Drive account, simply:
>> 
>> Visit Google Drive and login
>> If you don't have a Google Account, you can create one.  If you're nervous about having a Google Account, please talk to me—I've been there and may be able to address your concerns.
>> Search for "Sagamore Hills Elementary School".  You should see a folder with that name, owned by, "Admin SagamoreHillsPTA".
>> If you can't find it, let me know—you may not have access.
>> Optionally, to the "Sagamore Hills Elementary School" folder, you can:
>> "Star" it so you don't have to search for it next time (it will be under "Starred" items)
>> Add it to "My Drive" so that it will sync locally to your devices where Google Drive is installed.
>> Within the "Sagamore Hills Elementary School" folder, feel free to play: making folders, uploading documents, creating documents, etc.
>> If you've never used Google Drive, inevitably there's a learning curve.  There's plenty of info online if you're a self starter.  I'm up for hosting some education sessions, just name a time and place (or I will).
>> 
>> Right now, the following email addresses have access (I don't know if they're all Google Accounts though).  Let me know if a different Google Account email address should be used, and who else should be added.
>> 
>> andiesscher at yah
>> ani.chou at gma
>> d_e_f_k at hot
>> dave at 1
>> jeanie.barker at gma
>> jennjudy at hot
>> jmbaldwin at gma
>> john at len
>> kwspeece at mac
>> lara.baldwin at gma
>> monica.ellingson at gma
>> nancy.shober at com
>> 
>> On 09/12/2013 12:43 AM, Dave Allen Barker Jr wrote:
>> Took the first baby steps with the PTA's Google Drive account.  See my notes and setup log.
>> 
>> Right now, myself, Nancy, Anindita, Kim, Jen, David, Monica, and John, are free to experiment.  Find the "Sagamore Hills Elementary School" folder under "Shared with me" in Google Drive, or follow this link:
>> 
>> https://drive.google.com/a/sagamorehillspta.org/folderview?id=0B9psgK8S9NgjTDg0NWUzSXA0UDg
>> 
>> The idea here is that PTA files are controlled and stored online by the PTA, but usable by volunteers (e.g. the Board).  Folks can use files as they always have (e.g. Microsoft Office), but save them to the PTA's Google Drive (i.e. in the cloud) so everyone always sees the latest version (no email attachments!).  I'll be working to document how this is done.
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