[Sagamore Online] Google Drive (Online Storage/Collaboration)

[Dave Allen Barker Jr]

Neat—thanks, David!

I, as admin at sagamorehillspta.org, copied-then-removed all of the files
and folders you uploaded.  I wonder what kind of confusion that makes on
your end (are you using a desktop client or the web?)?  I've explained
the reason for such shuffling before
<http://www.9.0ne.org/w/Sagamore_Google_Drive#Theory>.  It feels kind of
wrong, but I can't quite think of a better way to do it yet (though I'd
love for someone to show me a better way).  Once some structure is
established, we can probably do such ownership shuffling infrequently
(as we brain stormed).

Jonathan had already put a few things under PTA Membership
<https://drive.google.com/a/sagamorehillspta.org/folderview?id=0B9psgK8S9NgjVmlVUGd2WW0ySHM&usp=sharing>
as well.

I experimented and made the Media folder
<https://drive.google.com/folderview?id=0B9psgK8S9NgjTW9zUlkwYkdsckk&usp=sharing>
publicly viewable (not publicly editable) to see if we could organize
items in Drive that we want published on the web as well (links to
logos, flyers, etc.).  It seems to work as I'd hoped, and I think it
could really improve workflow (I'll explain later).


On 10/08/2013 11:50 AM, David E.F. Klein wrote:
> Dave (and interested others),
>  
> I have added folders for all of the PTA positions by title (e.g.
> Secretary, Wellness, etc.) under the main folder on the Google Drive.
> As an experiment I also uploaded all of the current files for the
> Reflections program to the following folder:
>  
> Sagamore Hills Elementary School / Enrichment (Academic) / Reflections
>  
> It was a fairly painless process for me, but I am already familiar
> with Google Drive. I would like to see if anyone has any problems
> downloading them. Thanks.
>  
> David 
>
>  
> Date: Thu, 3 Oct 2013 16:49:36 -0400
> From: dave at 1.0ne.org
> To: kwspeece at mac.com; jennjudy at hotmail.com; d_e_f_k at hotmail.com;
> ani.chou at gmail.com; jmbaldwin at gmail.com; john at lenzmarketing.com;
> lara.baldwin at gmail.com; monica.ellingson at gmail.com;
> nancy.shober at comcast.net
> CC: sagamore.online at list.9.0ne.org; andiesscher at yahoo.com;
> jeanie.barker at gmail.com
> Subject: Re: Google Drive (Online Storage/Collaboration)
>
> To start playing with the PTA's Google Drive account, simply:
>
>  1. Visit Google Drive <https://drive.google.com/> and *login*
>      1. If you don't have a Google Account, you can create one
>         <https://accounts.google.com/SignUpWithoutGmail>.  If you're
>         nervous about having a Google Account, please talk to me—I've
>         been there and may be able to address your concerns.
>  2. *Search* for "Sagamore Hills Elementary School".  You should see a
>     folder with that name, owned by, "Admin SagamoreHillsPTA".
>      1. If you can't find it, let me know—you may not have access.
>  3. Optionally, to the "Sagamore Hills Elementary School" folder, you can:
>      1. "Star" it so you don't have to search for it next time (it
>         will be under "Starred" items)
>      2. Add it to "My Drive" so that it will sync locally to your
>         devices where Google Drive is installed.
>  4. Within the "Sagamore Hills Elementary School" folder, feel free to
>     *play*: making folders, uploading documents, creating documents, etc.
>
> If you've never used Google Drive, inevitably there's a learning
> curve.  There's plenty of info online if you're a self starter.  I'm
> up for hosting some education sessions, just name a time and place (or
> I will).
>
> Right now, the following email addresses have access (I don't know if
> they're all Google Accounts though).  Let me know if a different
> Google Account email address should be used, and who else should be added.
>
>   * andiesscher at yah
>   * ani.chou at gma
>   * d_e_f_k at hot
>   * dave at 1
>   * jeanie.barker at gma
>   * jennjudy at hot
>   * jmbaldwin at gma
>   * john at len
>   * kwspeece at mac
>   * lara.baldwin at gma
>   * monica.ellingson at gma
>   * nancy.shober at com
>
>
> On 09/12/2013 12:43 AM, Dave Allen Barker Jr wrote:
>
>     Took the first baby steps with the PTA's Google Drive account. 
>     See my notes <http://www.9.0ne.org/w/Sagamore_Google_Drive> and
>     setup log
>     <http://www.9.0ne.org/w/Sagamore_Hills_PTA_Google_account_setup>.
>
>     Right now, myself, Nancy, Anindita, Kim, Jen, David, Monica, and
>     John, are free to experiment.  Find the "Sagamore Hills Elementary
>     School" folder under "Shared with me" in Google Drive, or follow
>     this link:
>
>     https://drive.google.com/a/sagamorehillspta.org/folderview?id=0B9psgK8S9NgjTDg0NWUzSXA0UDg
>
>     The idea here is that PTA files are controlled and stored online
>     by the PTA, but usable by volunteers (e.g. the Board).  Folks can
>     use files as they always have (e.g. Microsoft Office), but save
>     them to the PTA's Google Drive (i.e. in the cloud) so everyone
>     always sees the latest version (no email attachments!).  I'll be
>     working to document how this is done.
>
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