[Sagamore Online] Google Drive (Online Storage/Collaboration)

[Dave Allen Barker Jr]

David, are you using the Google Drive web interface, or the Google Drive
client (for Windows or OS X)?

When I renamed a file owned by admin
<https://docs.google.com/a/sagamorehillspta.org/file/d/0B9psgK8S9NgjNTF0QTVRenkwQkU/edit?usp=sharing>
using on the web interface, the filename changed and ownership remained
with admin.  I did not see the ownership change upon renaming that you did.

On, "uploaded it back again as if I had made some changes to it", yeah
that's a bit tricky, but it's something we'll need to properly train.  I
added a section on the Google Drive notes
<http://www.9.0ne.org/w/Sagamore_Google_Drive#Saving_changes> explaining.

    When you want to save /a new version of a document already in
    Drive/, do *not* upload the document again. Instead, go to the
    document already in Drive that you'd like to update and choose
    *Manage revisions…*, then *Upload new revision*.

With files able to show up in different folders, and everyone able
organize files in their own unique views, Drive can't assume that just
because a file has the same name as another, it is meant as a
replacement.  The way to do that is through "Manage revisions…".

If files are changed through the Drive client on your computer, e.g. you
open Word, tell Word to open a file located in your Google Drive, then
save changes, Google Drive will take care of syncing the change back to
the cloud as a new revision of the file you opened (instead of a new
file as you experienced when you used "Upload" in the Drive web
interface).  If you make changes to a file using Google's online tools
(Documents, Spreadsheets, Drawing, etc.), those changes will also be
saved as new revisions (as you'd expect).

Since the item you deleted was owned by admin, it was only removed from
the folder it was in, it was not deleted.  Admin is still able to access
(and return) the file.  I'm guessing it may be in your Trash folder too.

Thanks for your feedback.  This is pretty new to me too and I'm sure
everyone appreciates us figuring out the details.


On 10/08/2013 02:14 PM, David Klein wrote:
> Update:
>
> I went back to the files you copied and everything seemed the same
> (other than that the files were no longer owned by "me"). I then
> pretended I needed to make some changes:
>
> I renamed a file - it's ownership reverted back to me. 
>
> I downloaded a file and then uploaded it back again as if I had made
> some changes to it - it did not give me an option to overwrite the
> original, so now there's two copies (the revised one is owned by "me".
>
> I deleted the original file above - it let me. How do we control the
> trash files/folder?
>
> David
>
> DAVID E. F. KLEIN 
>
> On Oct 8, 2013, at 1:47 PM, Dave Allen Barker Jr <dave at 1.0ne.org
> <mailto:dave at 1.0ne.org>> wrote:
>
>> Neat—thanks, David!
>>
>> I, as admin at sagamorehillspta.org <mailto:admin at sagamorehillspta.org>,
>> copied-then-removed all of the files and folders you uploaded.  I
>> wonder what kind of confusion that makes on your end (are you using a
>> desktop client or the web?)?  I've explained the reason for such
>> shuffling before
>> <http://www.9.0ne.org/w/Sagamore_Google_Drive#Theory>.  It feels kind
>> of wrong, but I can't quite think of a better way to do it yet
>> (though I'd love for someone to show me a better way).  Once some
>> structure is established, we can probably do such ownership shuffling
>> infrequently (as we brain stormed).
>>
>> Jonathan had already put a few things under PTA Membership
>> <https://drive.google.com/a/sagamorehillspta.org/folderview?id=0B9psgK8S9NgjVmlVUGd2WW0ySHM&usp=sharing>
>> as well.
>>
>> I experimented and made the Media folder
>> <https://drive.google.com/folderview?id=0B9psgK8S9NgjTW9zUlkwYkdsckk&usp=sharing>
>> publicly viewable (not publicly editable) to see if we could organize
>> items in Drive that we want published on the web as well (links to
>> logos, flyers, etc.).  It seems to work as I'd hoped, and I think it
>> could really improve workflow (I'll explain later).
>>
>>
>> On 10/08/2013 11:50 AM, David E.F. Klein wrote:
>>> Dave (and interested others),
>>>  
>>> I have added folders for all of the PTA positions by title (e.g.
>>> Secretary, Wellness, etc.) under the main folder on the Google
>>> Drive. As an experiment I also uploaded all of the current files for
>>> the Reflections program to the following folder:
>>>  
>>> Sagamore Hills Elementary School / Enrichment (Academic) / Reflections
>>>  
>>> It was a fairly painless process for me, but I am already familiar
>>> with Google Drive. I would like to see if anyone has any problems
>>> downloading them. Thanks.
>>>  
>>> David 
>>>
>>>  
>>> Date: Thu, 3 Oct 2013 16:49:36 -0400
>>> From: dave at 1.0ne.org <mailto:dave at 1.0ne.org>
>>> To: kwspeece at mac.com <mailto:kwspeece at mac.com>; jennjudy at hotmail.com
>>> <mailto:jennjudy at hotmail.com>; d_e_f_k at hotmail.com
>>> <mailto:d_e_f_k at hotmail.com>; ani.chou at gmail.com
>>> <mailto:ani.chou at gmail.com>; jmbaldwin at gmail.com
>>> <mailto:jmbaldwin at gmail.com>; john at lenzmarketing.com
>>> <mailto:john at lenzmarketing.com>; lara.baldwin at gmail.com
>>> <mailto:lara.baldwin at gmail.com>; monica.ellingson at gmail.com
>>> <mailto:monica.ellingson at gmail.com>; nancy.shober at comcast.net
>>> <mailto:nancy.shober at comcast.net>
>>> CC: sagamore.online at list.9.0ne.org
>>> <mailto:sagamore.online at list.9.0ne.org>; andiesscher at yahoo.com
>>> <mailto:andiesscher at yahoo.com>; jeanie.barker at gmail.com
>>> <mailto:jeanie.barker at gmail.com>
>>> Subject: Re: Google Drive (Online Storage/Collaboration)
>>>
>>> To start playing with the PTA's Google Drive account, simply:
>>>
>>>  1. Visit Google Drive <https://drive.google.com/> and *login*
>>>      1. If you don't have a Google Account, you can create one
>>>         <https://accounts.google.com/SignUpWithoutGmail>.  If you're
>>>         nervous about having a Google Account, please talk to
>>>         me—I've been there and may be able to address your concerns.
>>>  2. *Search* for "Sagamore Hills Elementary School".  You should see
>>>     a folder with that name, owned by, "Admin SagamoreHillsPTA".
>>>      1. If you can't find it, let me know—you may not have access.
>>>  3. Optionally, to the "Sagamore Hills Elementary School" folder,
>>>     you can:
>>>      1. "Star" it so you don't have to search for it next time (it
>>>         will be under "Starred" items)
>>>      2. Add it to "My Drive" so that it will sync locally to your
>>>         devices where Google Drive is installed.
>>>  4. Within the "Sagamore Hills Elementary School" folder, feel free
>>>     to *play*: making folders, uploading documents, creating
>>>     documents, etc.
>>>
>>> If you've never used Google Drive, inevitably there's a learning
>>> curve.  There's plenty of info online if you're a self starter.  I'm
>>> up for hosting some education sessions, just name a time and place
>>> (or I will).
>>>
>>> Right now, the following email addresses have access (I don't know
>>> if they're all Google Accounts though).  Let me know if a different
>>> Google Account email address should be used, and who else should be
>>> added.
>>>
>>>   * andiesscher at yah
>>>   * ani.chou at gma
>>>   * d_e_f_k at hot
>>>   * dave at 1
>>>   * jeanie.barker at gma
>>>   * jennjudy at hot
>>>   * jmbaldwin at gma
>>>   * john at len
>>>   * kwspeece at mac
>>>   * lara.baldwin at gma
>>>   * monica.ellingson at gma
>>>   * nancy.shober at com
>>>
>>>
>>> On 09/12/2013 12:43 AM, Dave Allen Barker Jr wrote:
>>>
>>>     Took the first baby steps with the PTA's Google Drive account. 
>>>     See my notes <http://www.9.0ne.org/w/Sagamore_Google_Drive> and
>>>     setup log
>>>     <http://www.9.0ne.org/w/Sagamore_Hills_PTA_Google_account_setup>.
>>>
>>>     Right now, myself, Nancy, Anindita, Kim, Jen, David, Monica, and
>>>     John, are free to experiment.  Find the "Sagamore Hills
>>>     Elementary School" folder under "Shared with me" in Google
>>>     Drive, or follow this link:
>>>
>>>     https://drive.google.com/a/sagamorehillspta.org/folderview?id=0B9psgK8S9NgjTDg0NWUzSXA0UDg
>>>
>>>     The idea here is that PTA files are controlled and stored online
>>>     by the PTA, but usable by volunteers (e.g. the Board).  Folks
>>>     can use files as they always have (e.g. Microsoft Office), but
>>>     save them to the PTA's Google Drive (i.e. in the cloud) so
>>>     everyone always sees the latest version (no email
>>>     attachments!).  I'll be working to document how this is done.
>>>
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